Office Optimization: Getting Your “Ducks” In A Row
“Good order is the foundation of all things.” – Edmund Burke
Building upon a previous post about goal setting, this is an excellent time of year to fully prepare for a productive year.
Set aside 4 hours a week.
This could mean one hour, four days in a row, or even thirty minutes spread out among eight days this month-just be sure to schedule the time and utilize it.
Tidy space = Tidy mind
Collect all of your papers, create binders, and clean out your desk of all the miscellaneous things that collect into piles and corners. This will help you start the year off with everything in order, which in turn will help organize your thoughts.
Having a well-arranged physical space will save you time, as you know where everything is when you need it. You will also be aware of what resources you have at your disposal.
If you need local help or guidance, a great person to talk to is Emily Fitzgerald of OLS Organizing. She specializes in home and office organizing services, including paper organizing and organizing to downsize.
Another popular source of decluttering inspiration is Marie Kondo, author of The Life-Changing Magic of Tidying Up. You can read the book, but the main message boils down to one simple question: “Does it spark joy?” If the answer is no, get rid of it!
This can be a little trickier to decide when dealing with business-related items. Don’t let postponed decisions accumulate in the form of clutter. Apply a simple metric to help you get rid of the dead weight. If you don’t use it or need it, let it go.
Don’t forget to clean up your digital life as well. Break your organization into categories (email, documents, photos, files, etc) and focus on what you want to keep, not what you want to discard. Create a simple filing system and delete the rest.
Whatever you need to do to have your space fully prepped. This is your assignment for the month!
A bonus benefit from this exercise is that it can often ignite creativity and a deeper understanding of yourself. Reviewing information from the past may trigger new ideas and perspectives. It will certainly help you move forward into the year ahead with a refreshed outlook.
“Research your own experience. Absorb what is useful, reject what is useless, add what is essentially your own.” – Bruce Lee